In the fast-paced world of business, the success is the prize of those who have a plan for developing their business enterprise. And every such venture is the type of a project that needs to be managed. Part of each good management plan is the choice of methodology, that is a set of ideas/solutions that if used correctly, should help us in finishing our projects faster and with less effort. And picking up one which would suit your company is essential for the project to turn out profitable, though it is said that the effectiveness of project management methodology depends on types and sizes of a project. Therefore, what about remote teams, which companies are mostly consisted of and projects rather advanced? Let us check what is the best collaborate method for such a remote team:
1. Waterfall Methodology
It is one of those which seem to be most appropriate to use with remote teams since this type of methodology is usually used for the large projects in multi-leveled companies, as it allows accurate and thorough planning and predictable working process. It is the traditional project management. It begins with defining the project requirements and scope. Once the goals and timelines are set, we assign teams and supervise the particular phases of their work. The teams assigned are responsible certain parts of the project – usually, the first team finish their share and pass the outcome to the other team, they do their part and pass it further (hence the name – waterfall).
Potential problems? Going up the waterfall is quite challenging. If team number 3 finds a bug in team 1 part, it may be hard to fix it at this point of work progress.
2. Agile Methodology
Another methodology is the agile one, though it is addressed mainly to smaller projects and also those with the accelerated schedules. It is supposed to reduce the bottleneck of a project. Agile is also much different than the Waterfall. It focuses on changing, adapting to the situation – managers and their team should be up to date with even the slightest changes in the project, so it is possible to reshape it on the spot.
If the methodology is to work, the regular feedback is necessary – either from team members or the client. Thanks to it, the project can be clearly defined, assigned and monitored effectively. The constant communication between the team members can result in enhanced co-operation and a better understanding of weaknesses and strengths of each team member.
3. Quality Management Methodology
The last handy solution may be the methodology which focuses mostly on the two goals – “ensuring a quality end-product and ensuring that all of the process involved during the project lifecycle are carried out efficiently.” If used well, it should guarantee the quality outcomes – efficient and with the end-product without imperfections.
For quality planning to succeed is it is essential to have proper materials – organized templates, reliable plans, and standards, so that project manager can ensure that the quality of a project is high.
Finally, a quality control is needed if the problem has been identified. It includes problem identification, analysis, and correction as a reaction to its appearance.
Now, once you have probably chosen the most suitable methodology for your company, let us present a concept which you may find handy when it comes to remote team coordination, namely, the war room concept in project management. It sounds menacing, doesn’t it? But it only sounds so.
Here we have such a situation – a team is working on a project that requires a lot of resources and engagement, and also flawless communication between the team members. The feature of massive business enterprises is that the bigger they get, the more challenging it is to work on them. That is when the communication becomes the main facet, the absolute must-have in the company. Only the properly conducted conversations will ensure that there are no flaws in the project development.
And here the concept of a war room enters the stage. The idea behind the concept is to gather all the key information in one place and brainstorm with all the people who are working on a particular project. The project manager is asking questions, and their subordinates answer them. The key decision makers are given the most relevant information – everything in order to improve the process.
The said process is the project management, of course, which is all about managing business enterprises. And the best way to facilitate it is though the use of software, it is probably one of the most useful methods nowadays. Good news is that the market is rich is handy solutions, particularly those dedicated to remote teams. Among them one can find, for instance, RemoteCamp, a time tracking tool dedicated to companies which hire remote workers. Besides a time tracker, it offers an advanced screenshot system. It can be turned on in settings and similarly turned off. A useful feature is the possibility to blur screenshots. Those are particularly crucial in the case of companies using the services of freelance programmers who have signed an NDA agreement. Such people often make use of code which they created for other companies.
RemoteCamp also allows screenshots to be seen by employees whose computer screens are being monitored. If such an employee decides to remove a certain screenshot, tracked time will be canceled. Time can be added, too, but only manually, which a manger, administrator of an account will be informed of.
Running a business requires a strategy. The strategy, in turn, needs some backup. It is a methodology, a concept, software, or all at once – it doesn’t matter. The key is not to forget that the world of business will destroy you if you give it a chance.